How Indiana Landlords Should Conduct Move-In and Move-Out Inspections

A thorough move-in and move-out inspection protects Indiana landlords from costly disputes. Document everything—both in writing via a move-in/out checklist and through photos—by taking wide “establishing” shots of each room and close-ups of specific concerns or damages. A well-documented process, ideally reviewed by an Indiana landlord attorney, can help you stay compliant with Indiana law and avoid costly security deposit disputes.

Why Move-In and Move-Out Inspections Matter in Indiana

Under Indiana landlord-tenant law (IC 32-31-3), landlords have the right to withhold all or part of a tenant’s security deposit for damages beyond ordinary wear and tear, but they must be able to prove those damages. That’s where detailed inspections—before and after a tenancy—become essential.

A carefully documented inspection:

– Establishes the property’s condition at move-in

– Provides evidence if damage occurs during the lease

– Helps ensure compliance with the 45-day return-of-deposit rule

– Builds credibility and professionalism with tenants

If a dispute arises, an Indiana landlord attorney can use your documentation to defend your claim or ensure you’ve met your obligations under the law.

Step-by-Step: Conducting a Move-In Inspection

· Schedule a Joint Walkthrough:

Invite the tenant to join the inspection. This creates transparency and gives both parties an opportunity to note any existing issues.

· Use a Standardized Checklist:

Record the condition of every major area—walls, floors, appliances, fixtures, windows, doors, and exterior spaces. Many Indiana property managers use a simple “good / fair / poor” column format, along with notes for specific issues.

· Take “Establishing” Photos:

Start with wide-angle shots of each room to capture the overall condition. These photos show that no hidden damage was present at move-in and can later serve as reference points for comparison.

· Capture Close-Ups of Details:

Follow your wide shots with close-ups of anything notable—stains, scratches, chips, worn carpet, or minor pre-existing damage. Be sure to include context: take one photo close-up and one showing where that area is in the room.

· Date and Label Your Photos:

Use your phone’s timestamp feature or label photos by room and issue (e.g., “Bedroom 2 – Wall scuff near closet”). Store them securely—ideally in a shared folder accessible to your property manager or attorney.

Step-by-Step: Conducting a Move-Out Inspection

· Perform the Inspection Promptly:

Indiana law requires landlords to return the security deposit—or provide a written list of deductions—within 45 days of receiving a forwarding address, in writing, from the tenant. Conducting your inspection quickly keeps you compliant.

· Compare to Move-In Photos:

Use side-by-side comparisons to identify new damage versus normal wear. This is where your establishing and close-up photos from move-in become invaluable.

· Take New Establishing and Close-Up Photos:

Replicate the same shots you took at move-in: wide establishing shots of each room for overall condition, and close-ups of any new damage or cleaning issues.

· Document Cleaning and Repairs:

If professional cleaning or repairs are required, photograph those issues before work begins. Keep receipts and invoices as part of your file.

Best Practices for Photographing Property Condition

Type of Photo                              Purpose                                         Tips

Establishing Shots             Show the full context of a space       Take from corners to show multiple walls/floor areas

Close-Ups                                 Document specific issues         Include a ruler, coin, or hand for scale

Before/After Comparisons      Prove changes during tenancy      Match lighting and angle from earlier photos

Timestamped/Labelled Files          Ensure authenticity          Use digital timestamps or date overlays

How an Indiana Landlord Attorney Can Help

Even with strong documentation, disputes sometimes arise—especially over what constitutes “normal wear and tear.” An experienced Indiana landlord attorney can:

– Review your move-in/move-out procedures for compliance

– Draft or revise your lease and inspection forms

– Advise on how to communicate deductions to tenants properly

– Represent you if a tenant challenges deductions in small claims court

Having an attorney review your process before problems occur can save you significant time and money.

Final Thoughts

Thorough, photo-supported inspections are one of the simplest ways to protect your investment property. By combining establishing photos, detailed close-ups, and clear written notes, you’ll create a professional record that stands up under Indiana law.

If you need help setting up compliant inspection forms or resolving a dispute, consider consulting one of the Indiana landlord attorneys at McNeely Law. Our Indiana landlord attorneys are familiar with local housing laws and security deposit regulations. Call us at (317) 825-5110 to set up your consultation today.

This McNeelyLaw LLP publication should not be construed as legal advice or legal opinion of any specific facts or circumstances. The contents are intended for general informational purposes only, and you are urged to consult your own lawyer on any specific legal questions you may have concerning your situation.